Database and Donor Services Manager

Beaumont School

Overview:
Beaumont School seeks a highly motivated and organized problem‐solver with strong administrative abilities and superior interpersonal, communications and computer skills. The
successful candidate will be a quick learner, accurate, flexible, and persistent, who will thrive in a fast‐paced, entrepreneurial environment. The candidate must be comfortable facilitating,
communicating, and working with a wide range of individuals. The candidate will be required to synthesize and summarize information, track, and manage multiple deadlines, work
independently and reliably, and be productive and efficient throughout the annual cycle.

Beaumont School, founded in 1850, is the oldest school in the Cleveland Diocese and the oldest all‐girls secondary school in greater Cleveland. An all‐girls’ Catholic high school in the Ursuline
tradition that educates women for life, leadership and service. Beaumont is dedicated to a college preparatory and International Baccalaureate liberal arts education that is rooted in
Jesus Christ and inspired by the example of Saint Angela Merici to serve others. The all‐girl, culturally diverse learning environment encourages every student to develop the qualities she
needs to thrive personally, spiritually, and professionally in an evolving global society. Beaumont is sponsored by the Ursuline Sisters of Cleveland in collaboration with its lay educators.

Summary:
The Database and Donor Services Manager is an important contributor to crafting a positive donor experience. S/he will manage and maintain the ongoing use of the organization’s Raiser’s
Edge database, work to improve quality of data and usage of Raiser’s Edge and implement a robust Prospect Research initiative. The position will focus specifically on the daily management
and hygiene of the Beaumont School database, providing reports from constituent data, management of gift entry and donor acknowledgements and other constituent correspondence, and close coordination and cooperation with the development team. The
position will also work with the Advancement staff to perform Prospect Research on potential donors. Additionally, the position assists in donor communication, stewardship, event support and administrative tasks as needed.

Reports to: Director of Advancement

Status: Exempt, full‐time, year‐round

Requirements:
 Bachelor’s degree and minimum 3 years professional experience required
 Computer proficiency:
o Must be proficient in Raisers Edge. Experience in a non‐profit highly desirable.
o Excellent Microsoft Office, including Word, Excel, PowerPoint, Outlook, and mail
merging skills
 Strong organizational and interpersonal skills including effective time management
 Exceptional verbal and written communication skills
 Demonstrated ability to coordinate and follow assignments through to completion
 Extremely detail oriented and resourceful; must produce polished and highly accurate work
 Ability to work evenings and weekends as needed

Qualities:
 Self‐motivated and service‐oriented
 Demonstrated abilities: planning, time management, follow through and meeting multiple deadlines
 Comfortable working both independently and collaboratively
 Work respectfully across all management units and donor constituencies
 Ability to handle sensitive and confidential information

Position Responsibilities
 Provide database administration to assure that the Raiser’s Edge database supports the transactional and informational needs of Beaumont School
 Assists in developing Raiser’s Edge‐based strategies to increase donor engagement, stewardship, fundraising revenues, and communications efforts for the School
 Develop and implement procedures for producing and maintaining accurate Prospect Research
 Proactively supply prospects who make positive, significant changes in giving to the Director of Advancement
 Provide prospect research of donors, as requested, by members of the Advancement Team
 Manage and maintain pertinent contact information Raiser’s Edge database
 Perform monthly, quarterly, and annual scheduled clean‐up and maintenance of the database, including data appends
 Implement a system of reporting and coordination of other departments to ensure the most current information is contained in the system
 Provide database administration support; create account logins, data import and data design
 Design and produce Raiser’s Edge reports, queries and exports as needed
 Maintain quality control over all entries in Raiser’s Edge including coding structure, duplicate records, typos, inconsistencies, etc.
 Develop, document, and implement procedures to guide accurate data entry, gift processing, pledge management, acknowledgements, and reporting
 Adhere to the policies and procedures to protect sensitive donor information
 Collaborate with other departments to perform data imports/exports
 Generate profiles on prospects
 Assist in the generation of mailing lists for direct mail appeals and campaigns
 When necessary, communicate directly with donors to confirm and update donor information
 Provide training to new and existing staff on Raiser’s Edge and empower the team to use the system appropriately based on job function
 Develop and maintain a basic procedures manual for Raiser’s Edge use
 Generate Board reports and updates
 Administrative support as needed
 Assist with data presentation and analyses
 Stay abreast of best practices and strategies using Raiser’s Edge
 Assist with event preparation and implementation
 Support tasks: copies, phone, email, attend meetings

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to listen, physically direct, and speak. The employee is required to sit, stand, stoop, lift, bend, walk, push, pull, use
hands to finger, handle, or feel and reach with hands and arms, and other physical exertion
(including but not limited to travel by car). Specific vision abilities required by this job include close vision (including but not limited to reading and computer use), color vision, distance vision, depth perception, and ability to adjust focus.
Employee may also be required to periodically lift and carry moderately heavy materials weighing up to approximately 25 pounds. Physical demand requirements are in excess of those
for sedentary work.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. General office environment.
Work is primarily, but not exclusively, in a climate‐controlled with minimal safety/health hazard potential or work hazards; however, there are sometimes stressful conditions. Working conditions will require working in front of a computer for several hours. Occasionally working outside, standard working days or hours is required. Frequent in‐person meetings for individuals or groups, tele‐meetings, and phone calls. Travel to meetings with alumnae. The noise level in the work environment is usually moderately quiet; however, variations in noise level may occur during school announcements or when the employee attends school functions.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Beaumont School is a smoke‐free and weapons‐free property.

Salary and Benefits:
1. Salary is commensurate with experience
2. Medical, dental and vision benefits
3. 403(b) plan
4. Tuition remission for eligible employees
Beaumont School is an equal opportunity employer. Our intent is to recruit, hire, and train, all persons in all job groups in accordance with the law, without regard to race, color, religion, sex,
age, marital status, disability, national origin, sexual orientation and/or gender identity, or any other protected status.

Application Process:
Please apply online at https://www.beaumontschool.org/about/employment where you can submit a letter of interest, resume, and references in .pdf format.

https://www.beaumontschool.org/about/employment/database-and-donor-services-manager

To apply for this job please visit www.beaumontschool.org.